Fixed asset transactions (FA301000)

Search line in list window

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:
- space: the result contains the words in any order,
- %: the result contains the words in the specific order, and the % functions as a wildcard as well.
Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.

The window toolbar

Button	Description
Release	Releases the transaction and changes its status to Unposted or Posted, depending on the settings in the Fixed assets preferences (FA101000) window. Only balanced transactions can be released.

The top part

In the top part of the window, you can enter information for a new transaction or select an existing one for release.

Element	Description
Reference number	The reference number identifying the transaction in the system.
Document date	The date when the transaction document was created. By default, the current date is specified, but you can change it.
Document total	The total amount for the transactions.
Status	A read-only info box that shows the status of the transaction document: On hold: The document may be edited and may not be released. Balanced: The debit and credit amounts of the transaction are equal. Unposted: The document is ready to be posted. Unposted transactions cannot be modified or deleted. Posted: Indicates that the transaction was posted and the appropriate general ledger account balances were updated. Posted transactions cannot be modified or deleted.
On hold	A check box that indicates (if selected) that the status of the transaction document is On hold. Clear the check box to allow release of the document.
Origin	Read-only. The way the transaction was entered into the system: Adjustment: This adjusting transaction was entered manually. Purchasing: This transaction records the acquisition of the fixed asset. Depreciation: This transaction records the depreciation of the fixed asset. Disposed: This transaction records the disposal of the fixed asset. Transfer: This transaction occurs if the branch, custodian, or department of the fixed asset was changed.
Description	A description of the transaction.

The table

This table contains transaction details, with each row defining one transaction detail.

Column	Description
Asset	The fixed asset affected by the transaction.
Description	A description of the asset.
Book	The book to which the asset is assigned.
Transaction type	A brief description of the transaction. For more information, see: About types of fixed asset transactions
Debit account	The account to be debited by this transaction.
Description	The user-provided description of the account.
Debit subaccount	The subaccount to be debited by this transaction.
Description	The user-provided description of the subaccount.
Credit account	The account to be credited by this transaction.
Description	The user-provided description of the account.
Credit subaccount	The subaccount to be credited by this transaction.
Description	The user-provided description of the subaccount.
Transaction amount	The amount of the transaction.
Batch no.	The batch, by its identifier, generated for the book that updates the General Ledger.
Transaction description	The description of the transaction.
Trans. period	The financial period in the book to which the transaction should be posted. The first two characters reflect the period number within the financial year, and the last four digits indicate the financial year. The period is calculated based on the document date; however, you can select another period from the list.
Method	The statute-allowed benefit that is used to depreciate the asset, which is one of the following options: Bonus: A bonus amount reduces the depreciable basis in the first year of the useful life of the asset.